A real estate agency runs two different businesses at the same time. Property sales close every few weeks at high value. Rentals bring in money every month but need constant tenant management. Most agencies end up with a CRM for leads, a spreadsheet for listings, a separate tool for rent collection, and a basic accounting app — none of them connected.
Vendra puts everything in one place. Listings go in the inventory module. Buyers, tenants and landlords are contacts. Sales produce invoices with commission lines. Rentals bill themselves every month. Agent commissions flow through payroll or expenses. Every transaction hits the accounts automatically.
Managing property listings in Vendra
Properties are catalogued as products in the Vendra inventory module. Each listing has an internal reference code, a full description, asking price or monthly rental rate, property type category and current availability status. You can filter the listing catalogue by type (apartment, villa, office, land), location, price range or agent at any time.
- Residential and commercial properties organised into separate product categories
- Availability status updated when a property goes under offer or is let
- Property images attached directly to the product record
- Multiple warehouse locations used to represent different geographic zones or cities
- Internal notes per listing for agent briefings and viewing history
Buyer, tenant and landlord CRM
Every person your agency deals with lives as a contact in Vendra. Buyers, prospective tenants, existing tenants and property owners are all separate contact types with tags and categories that let you filter and segment them instantly. Each contact record holds their full details, payment terms, outstanding balances and the complete history of invoices and communications tied to them.
Property sale invoicing with commission lines
When a sale closes, an invoice is raised against the buyer or the landlord as a service invoice. The invoice includes a property sale service line at the agreed value and a separate commission line for the agent's fee. This gives you a clean record of gross transaction value versus net agency income on every deal.
Because the commission line is a separate product on the invoice, you can run a monthly commission report filtered by agent, property type or date range without any manual tallying. The accounting module aggregates commission income automatically.
Recurring rental billing
For managed rental properties, Vendra generates recurring monthly invoices automatically. You set the tenant, the rental amount, the billing date and the payment terms once. The system creates the next invoice on schedule. Tenant payment history, outstanding balances and overdue reminders are all managed from the accounting module's aged receivables report.
Agent commission tracking
Agent commissions are tracked in two ways depending on how your agency structures pay. Salaried agents with a commission component use payroll salary rules to calculate and pay commissions as part of the monthly payslip. For freelance or contract agents, commission payments are processed as expense claims submitted per closed deal, approved by a manager and reimbursed through the accounting module.
Property listings
Each property gets its own record with a reference code, description, asking price and current status. You can filter by type, area or availability at any time.
Buyer and tenant CRM
Buyers, tenants and landlords all live as contacts. Each one has tags, payment terms, their outstanding balance and the full history of every invoice and conversation.
Commission invoicing
When you close a deal, the invoice shows the property price and your commission separately. Your accounts always show exactly what you earned on every sale.
Recurring rental invoices
Rent invoices go out automatically on the billing date for each tenant. You can see who's paid, who hasn't, and how many days overdue each balance is.
Maintenance as project tasks
Log maintenance requests as tasks linked to the property. Assign a contractor, set a date and track the cost. Contractor invoices get matched to the job.
Bank reconciliation
Rent payments and sale proceeds are matched against your bank statements automatically. Most months you won't have to match anything by hand.
Maintenance requests and property upkeep
Tenant maintenance requests are logged as tasks inside a property maintenance project. Each task records the issue description, the property it relates to, the contractor assigned and the target resolution date. When the contractor raises an invoice, it is entered as a vendor bill in the purchase module and linked back to the maintenance task. This gives you a running cost record per property that feeds directly into your profitability analysis.
Bank deposits and accounting reconciliation
Rental payments and sale deposits arrive through multiple channels — bank transfer, cash and sometimes mobile money. Vendra's bank reconciliation tool matches each incoming payment against the open tenant invoice automatically using rules you configure once. At month end, the reconciliation rate is typically above 95% with no manual matching required for standard recurring payments.
Multi-branch agency management
Agencies operating across multiple cities or countries run each branch as a separate company under the Pro Plus plan. Each branch manages its own listings, agents, clients and bank accounts. Head office sees a consolidated financial view — total revenue, outstanding receivables, agent commission liability and portfolio value — across all branches from a single login.
Which plan does a real estate agency need?
A single-branch agency typically starts on the Pro plan at $27/month, which covers contacts, invoicing, recurring billing, purchasing, project tasks and full accounting. Agencies with multiple offices or a significant rental portfolio benefit from Pro Plus at $50/month for multi-company management and consolidated reporting.