Reorder rules in Vendra Inventory let you define a minimum stock level for each product at each location. When the stock quantity at that location falls to or below the minimum, Vendra's replenishment scheduler automatically creates a draft purchase order (or manufacturing order) to bring the stock back up to the maximum level you set. Once configured, restocking becomes largely automatic.
Steps to set a reorder point
Go to Inventory Reordering Rules
From the main menu, open Inventory. In the top navigation bar, click Configuration → Reordering Rules. This screen lists all existing rules across all products and locations. If this is your first rule, the list will be empty.
You can also access reorder rules directly from a product: open the product record and click the Replenishment smart button at the top of the form. This pre-selects the product for you when you create the rule.
Create a new rule
Click New. A new rule line appears in the list. In the Product field, search for and select the product you want to automate. Make sure you select the correct product variant if the product has variants (for example, the specific size or flavour that you want to reorder independently).
Set the location
In the Location field, choose the stock location where this rule applies. This is typically your main warehouse storage location (for example WH/Stock or Main Warehouse). If you have a separate retail area or shelf location, you can create rules per location so each location manages its own replenishment independently.
Configure minimum and maximum quantities
Set the Min Quantity — this is the threshold that triggers a reorder. When the stock on-hand at the chosen location reaches or falls below this number, the scheduler will create a replenishment order. Set it at a level that gives you enough buffer to cover sales while waiting for the delivery to arrive.
Set the Max Quantity — this is the level the stock will be restocked up to. The order quantity generated equals Max Quantity minus the current stock level at the time the scheduler runs. For example, if Min = 10 units and Max = 50 units, and current stock is 8 units, the scheduler generates an order for 42 units.
Set your minimum quantity high enough to cover expected sales during the supplier's lead time. If your supplier takes 5 days to deliver and you sell 10 units per day on average, a minimum of at least 50 units ensures you don't run out before the restock arrives.
Choose the replenishment route
In the Route field, select how this product is replenished. Set it to Buy to trigger a purchase order from a vendor — this is the standard route for products you source externally. Set it to Manufacture if this is a product you produce in-house and the trigger should create a manufacturing order instead.
For the Buy route to work, the product must have at least one vendor configured in its product record (under the Purchase tab). If no vendor is set, the scheduler will generate a draft PO with a missing vendor that you must fill in manually.
Set the lead time
Optionally, set the Days to Purchase field. This is the number of days in advance of hitting the minimum that the order should be triggered — useful if you want to account for procurement time. You can also set Days of Security Lead Time in the Inventory settings globally to add a safety buffer for all products.
The lead time values work together with the minimum quantity to ensure orders are placed early enough. Once you are happy with the configuration, click Save (or navigate away — Vendra saves automatically in list view).
Run the replenishment scheduler
Vendra runs the replenishment scheduler automatically once per day. To trigger it manually right now — for example to test your new rule — go to Inventory → Operations → Replenishment. Click Run Scheduler in the top-right corner. Confirm the prompt.
The scheduler checks all reorder rules across all products and locations. For every product where current stock is at or below the minimum, it creates a draft replenishment order. The process takes a few seconds to complete.
Review and confirm the draft purchase orders
After the scheduler runs, go to Purchase → Orders → Purchase Orders and filter by Draft or RFQ status. You will see the automatically generated purchase orders — one per vendor per run. Open each order, review the products, quantities and vendor, then click Confirm Order to convert it to a live purchase order.
The linked stock receipt is created automatically in Inventory. When the goods arrive, receive them as usual (see the purchase order guide) and the stock levels update, resetting the cycle for the next time stock dips below the minimum.