Payroll is one of those things where the penalty for getting it wrong is significant — underpaid staff, wrong statutory deductions, or late filings. And yet many small businesses still run it through a spreadsheet that someone inherited from a previous employee and is terrified to change.
Vendra's HR and payroll module automates the calculation, generates payslips, and posts the payroll journal to your accounts — all in one process.
Employee records
Every employee has a record in the system: personal details, job title, department, start date, salary structure, bank details and contract type. When something changes — a pay rise, a role change, a new bank account — you update it in one place and it flows through to the next payroll run automatically.
Payslip generation
Run payroll for all employees in one batch. The system calculates each person's gross pay, applies their specific deductions and generates individual payslips. Payslips can be printed or sent digitally. Every payroll run is stored so you can go back to any historical payslip.
Statutory deductions
The payroll module handles statutory deductions for the country your business operates in. For Kenyan businesses this includes PAYE (income tax), SHA (Social Health Authority, formerly NHIF), NSSF and the affordable housing levy. The calculations follow current rates and can be updated when rates change.
When payroll runs in Vendra, the journal entry for the period's payroll posts to your accounts automatically. Your P&L reflects the payroll expense the same day it is processed — no separate accounting step required.
Leave management
Employees request leave through the system. Managers approve or decline. Leave balances update automatically. Annual leave, sick leave and other leave types are tracked separately.
Multi-department payroll
Run payroll across multiple departments or cost centres and allocate the expense accordingly. Useful for businesses that need to see staff costs per branch or team.
Payroll history
Every payroll run is stored permanently. You can retrieve any payslip from any period, view totals by month, and produce reports for audits or year-end.
Accounting integration
Payroll posts to your chart of accounts automatically. Salary expense, employer contributions and net payable — all journalled correctly without manual entry.
Is HR and payroll included in all plans?
HR and payroll is part of the Pro Plus plan at $50/month. This plan also includes everything in the Pro plan — full accounting, multi-branch support, purchase management and advanced reporting.